A Step Guide for A Successful SAP Business One Implementation

A Step Guide for A Successful SAP Business One Implementation

  • 31st Mar, 2017

It is very important that the software implemented meets the unique business requirements of an organization as well as meets customer expectations in terms of functionality and usability. SAP is one of the renowned names, which understands fully that in today’s competitive world, companies cannot afford to spend a long time implementing software solutions. You will agree that a lengthy implementation reduces staff productivity as well as customer service. This can result in your organization’s market position suffering at the hands of your competitors.

The main objective of this article is to familiarize you with the major stages of the faster implementation methodology. Each implementation phase consists of major milestones.

The SAP Business One implementation methodology can be divided into the following five phases.

  1. 1. Project preparation
  2. 2. Business blueprint
  3. 3. Project realization
  4. 4. Final preparation
  5. 5. Going live and support

Project Preparation

This phase provides initial planning and preparation for implementation. The main purpose of the project preparation is to identify and plan the primary focus areas that need to be considered. It can be technical issues as well as project management related topics. This phase has the following major milestones.

  1. a. Hand over the project to the team to initiate the implementation process
  2. b. Conduct a kickoff meeting where the implementation team communicates the project plan along with the expected commitment in terms of time and resources
  3. c. Identify the roles and responsibility of all the participants in the project
  4. d. Deliver the software and check whether the preliminary installation of a test system is completed
  5. e. Get a project phase review and sign-off from the customer

Business Blueprint

This is one of the crucial phases where you examine how to run the software to support your business. The major milestones of the business blueprint phase are:

  1. a. Conduct workshops to gather business requirements with stakeholders, such as functional leads
  2. b. Create the detailed business blueprint document
  3. c. Determine changes to initial project scope and time schedule (if applicable)
  4. d. Get a project phase review and sign-off from the customer

Project Realization

Project realization is the most significant phase of the SAP B1 implementation methodology. The goal of this phase is to implement all the business processes and technical requirements gathered during the previous phases and documented in the business blueprint.

The major milestones of the project realization phase are:

  1. a. Install and customize SAP B1 software based on the business blueprint
  2. b. Initiate data migration (if required)
  3. c. Validate system setup
  4. d. Test system
  5. e. Demonstrate the process to the team
  6. f. Get a project phase review and sign-off from the customer

Final Preparation

The main aim of this phase is to prepare both the software and the customer for going live. It has the following milestones:

  1. a. Conduct and complete user and administrator training
  2. b. Check whether the system is ready to go live
  3. c. Complete cutover activities
  4. d. Get a project phase review and sign-off from the customer

Go Live and Support

Finally, the most exciting step of the SAP B1 implementation is – go live. In this phase, the organization goes live with the project and start managing all daily activities independently. The major milestones are:

  1. a. Implement SAP B1 software fully
  2. b. Get a project phase review and sign-off from the customer to go live and support. It also includes signing off the project completion
  3. c. Organize review and optimization conference with the stakeholders

Conclusion

Following the above-mentioned steps, you can successfully setup and start using SAP Business One in your organization. As mentioned earlier, quick turnaround in introducing SAP Business One into your processes is a key goal to stave off any threats from your competitors.

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