Building Resilience in Turbulent Times With SAP Business One

  • 21 June 2021
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Missed-Out Features SAP Business One

Retreat. Resilience. Remote work. These three Rs played a key role for businesses that came out of the dark cloud of the pandemic. Only those businesses survived in this struggle for existence that had flexible technological assets. By flexible, we mean, technology that is super customizable, scalable, that can change the process flow within a single day. A smart ERP plays a key role in transforming the monolithic technological assets of a company into modular and flexible ones. A lot of credit for protecting businesses during the harsh lockdown goes to such smart ERP solutions.

Your Employees Work Remotely. Can Your Software Do the Same?

Suppose there is a biscuit company that uses traditional accounting software. For inventory updates, it uses Excel sheets. And there’s another software used by the HR department. Imagine the chaos that would happen for a company once it enters a full one-month lockdown! Businesses that employed offline software for accounting and HR had to put a full stop to their processes during the lockdown. The employees had no way to access the software from home. After all, the Excel sheets are of no value if there is no way to manage them with accounting software.

This is where the role of Smart ERP implementation like SAP Business One comes into play. Businesses that had integrated cloud-based ERP solutions emerged successfully out of the pandemic. The cloud-based ERP software solutions helped them continue their business processes – no matter where their employees were.

SAP Business One offers smart cloud-based ERP solutions. So even if the HR head is Delhi while the Inventory Manager is in Kolkata and the order originates from Mumbai, the business can handle the order, production and sales without any hiccup.

Ensure an Unbroken Supply Chain with a Smart ERP Solution

Your vendors are facing a hard time even after the pandemic. Don’t expect that you can get each of the things that you used to order from a single vendor. Without an integrated ERP implementation, this haphazard vendor service can spell doom for your business. But thanks to SAP implementation, you can sleep a little better at night.

With SAP Business One, you can ask for quotation, service status and other details from all of the vendors you work with. Once the replies from the vendors come, you can update what vendors are charging how much, which vendor can supply the product at the earliest, which product is not available with a particular vendor and so on.

Now that you have the updated details of the vendors and the availability of the raw materials or products to resell, you can make an informed decision while placing a purchasing order. What’s more, updating the vendor information can be done by one person, while placing an order can be done by another – that’s the magic of SAP implementation. Every department is connected.

Optimizing Inventory and knowing whereabouts of stock

Whenever there is a restriction because of the pandemic, it becomes hard to get info about the stocks in the warehouse. The stock information reaches late. This creates a lack of visibility. Ultimately, there is a delay in delivering the actual product.

With a smart ERP solution like SAP Business One, this problem is minimised. With group-based login authorization, you can let warehouse managers update their respective warehouse information on the company SAP. Since SAP B1 is a cloud ERP software, this update helps every stakeholder – no matter where she is.

Now that you have complete visibility of the warehouse information, you can leverage this information to ensure smooth process flow even during the pandemic. For example, if you see that shipping from Delhi will take more than one week, you can look for other warehouses from where you can ship the required products quicker.

Cut the Chaos for Your Finance Department with SAP Implementation

With everybody working from home, business processes have become haphazard. Someone is working from here. Someone is working from there. The usual vendors can’t supply all the raw materials. So the companies have to look for secondary vendors. Warehouses are functioning erratically due to the restrictions.

This chaos is making it hard to track the trail of money. Without a tightly integrated cloud ERP software, the accounting department has to suffer from terrible back and forths to ensure proper record keeping and accurate calculation. But with proper ERP implementation, the accounting department can heave a sigh of relief.

SAP Business One has a feature-rich module known as Bill of Materials. Together with the Production and Routing module, it shows a complete breakdown of the expenses incurred by the company. The HR and sales department is also tightly knit with SAP B1. So each monetary transaction has its place on SAP. Much of the heavy lifting is done by the SAP implementation. 

The pandemic has poignantly shown that only those businesses that are resilient will come out unscathed. No, you don’t have to spend a lot of money to make your business resilient. Half your battle is won if you have a robust IT infrastructure. Gone are the days of basic accounting software and Excel sheets. Opt for SAP Business One that’s specifically made for small businesses and to emerge stronger in Covid-19 era. Ensure a smooth process flow. It’s the struggle for existence and thriving long into the upturn. Act NOW.

Nidhi Batra

About the author

Nidhi Batra is a marketing and brand communication professional with 10 years of experience working in the dynamic B2B marketing environment. She strategizes, writes, reviews a variety of content for demand generation and sales support activities. Having a Master’s in English from Delhi University, she knows how to navigate her readers on insightful journeys with her SAP published blogs and thought leadership content.