SAP Business One License Guide

  • 17 March 2020
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SAP B1 License Guide

Intense competition and ever-changing requirements have placed small and medium-sized businesses in a vulnerable situation. Thankfully, SAP Business One provides a great relief to all business owners and entrepreneurs to deal with this competitive business landscape.

As the software is enterprise-ready with robust capabilities, we tend to think that its pricing is not something within our reach. Designed specifically for small and medium-sized businesses, SAP Business One is one of the most affordable ERP packed with feature-rich functionalities and useful modules such as accounting and finance, purchasing and operations, sales and service, inventory and distribution, production and MRP, and so much more. 

In this blog, we will discuss various SAP Business One license types and how an SAP licensing guide can prove to be a game-changer. 

What is SAP Licensing?  

SAP software is modular and scales with your immediate and future business requirements. Two major tenets are important to comprehend when considering SAP Business One license types. After choosing on-premises or on-cloud deployment options, the other one is choosing the SAP user license types.  

What are the different SAP Business One License Models? 

SAP Business One has flexible licensing models to choose from that best fit your budget requirements, business needs, and timeframe. A look at our SAP Business One license guide:  

One Time Licenses

With one time license, it is easy to pay the SAP Business One cost and purchase a perpetual license for your business that suits your business needs. 

Licenses as Subscription

This model requires an annual renewal of the SAP Business One license subscription. 

SAP Licensing Guide: Components of Licenses 

The licensing system within SAP Business One comprises essential components: 

License Server – responsible for handling license requests and can be installed on any computer within the organization. 

License File – generated by SAP upon request, this file includes the purchased licenses along with other pertinent information. 

External API – empowers partners and third parties to access information from the license server using public interfaces. For additional details, refer to the SAP Business One SDK Help Center. 

SAP Business One License Types Listed Below:

The following chart indicates various SAP user licenses in the SAP Business One software. 

SAP Business One Guide

Nowadays, in the current SAP Business One licensing structure, licenses are tailored to specific locations as well, reflecting a localization-specific approach.  

Starting from SAP Business One 8.8, the licensing policies are as follows: 

Single Country/Region: If the customer operates solely within one country or region, the license is generated for that specific location. Users are then granted access to SAP Business One companies within the licensed localization. 

Multiple Countries/Regions: In scenarios where the customer has offices in multiple countries or regions, each utilizing SAP Business One in different locations with distinct databases set to various localizations, a localization-specific license file is generated for each country/region based on its unique requirements (such as the number and type of users). These different license files can be installed on the same server, requiring separate installations for each location.  

SAP Business One Deployment Options: 

SAP Business One offers various deployment options to cater to diverse business preferences. You can opt for the traditional On-Premises deployment, maintaining the system in-house. Alternatively, you have the flexibility to purchase the software and have it hosted in a data center by a partner. Another convenient option is the use of a monthly subscription, providing flexibility without the need for an upfront purchase.  

In terms of costs, SAP Business One typically addresses 80-90% of business requirements across ERP functionalities, encompassing accounting, finance, inventory, purchasing, CRM, production, and HR. However, for cases where SAP may not fully meet specific business needs, Uneecops provides certified add-ons along with SAP user license types. These add-ons seamlessly integrate with SAP’s interface and offer extended functionalities. Examples include GST integration, solutions tailored for the Pharma industry, Automotive sector, and more, ensuring a comprehensive suite of solutions across diverse industries. 

SAP Business One Cloud as a Service and Deployment Option – SAP Business One Cloud emerges as an unparalleled solution, offering a streamlined Cloud as a Service (CaaS) deployment model. This innovative approach ensures a hassle-free transition to cloud infrastructure. With the flexibility to deploy in a private, public, or hybrid cloud environment, businesses can optimize resource utilization and scale operations effortlessly. The CaaS deployment option empowers organizations with the benefits of cost efficiency, enhanced scalability, and simplified management, thereby delivering a robust and future-ready ERP solution. Elevate your business operations with SAP Business One Cloud for a transformative, cloud-native experience. You can also discuss cloud licenses with your SAP partner. 

Seek a SAP Business One License Guide? 

Uneecops helps you to understand your best-fit licensing pack and unravel new growth opportunities as a SAP Business One License guide. So, if you are confused as to which SAP Business One licensing you should go for such as basic, professional, financial user and CRM user pack, we can help you decide as per your unique business requirements. We are Asia’s #1 SAP Business One partner with a successful record of over 1000+ ERP implementations. We are a top SAP licensing guide/partner that suggests SAP user license types and deploys SAP end-to-end for business enterprises. Let’s begin with an in-person consultation! 


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    Nidhi Batra

    About the author

    Nidhi Batra is a marketing and brand communication professional with 10 years of experience working in the dynamic B2B marketing environment. She strategizes, writes, reviews a variety of content for demand generation and sales support activities. Having a Master’s in English from Delhi University, she knows how to navigate her readers on insightful journeys with her SAP published blogs and thought leadership content.