Category Archives: ERP

5 ways to make SAP Business One adoption easy for your Organization

SAP Business One is by and large considered to be one of the most admired and favorite ERP software that stands ready to meet the comprehensive challenges of business. But, we have also witnessed a few cases where the customers have faced a lack of adoption. Luckily, these user adoption hassles can be easily sabotaged while learning about a few best practices.

Encouraging effective adoption of new technology by executives, mid-level managers, employees, suppliers, vendors, and even customers requires a comprehensive strategy for organizational change management. It’s a continuous process, one that requires sustained engagement and unwavering support after going live.

Below is a run-down of five best practices driving ERP adoption in your organization.

1. Demonstrate the value to your team

Congratulations for investing in a robust and international-standard ERP for your organization. But are you facing complexity in user adoption or so? If you’re in a leadership role, demonstrate the real value of using SAP Business One. Collaborate closely with your team and state the importance of this ERP and show them how it can simplify their life and automate various business functions. Generally, people don’t realize how powerful SAP Business One can be until it becomes a part of their culture.

2. Keep your end users informed prior implementation phase

You can keep your end users well informed when it comes to implementation. In general, why to leave implementation in the hands of others who won’t be using the system? This way, you will come one step closer to successful implementation and close more deals faster.

3. Commit to Ease and Simplicity

Customization is really important and required too at some point or the other. However, while customizing your software just don’t go overboard. When customizing your software, remember to keep it subtle and you just add the right add-ons which can facilitate you to work even better. So, the best tip is to keep the software as simple and functional so that you can find anything on your fingertips and manage your work flawlessly.

4. Educate users about the benefits

SAP Business One is a software that is often perceived as a tool that only reduces the manual efforts of your business users. But, this software is much more than that. The software is capable enough to meet the challenging demands that business users may confront on a daily basis, So, you must educate your business users to use this software to the maximum and leverage its capabilities.

5. Training, Training, Training

Training is paramount for any successful user adoption of software. So, it’s become really important to give adequate training on software that your users would be using. Let your users explore the incredible power of SAP Business One. You can further explore presentations, find demos, videos, case studies, and whitepapers to boost your knowledge. Whatever your preferred method of learning, you will be a step closer to using the software to its maximum efficiency.

All these tips will be certainly helpful to address the challenges of user adoption. What is the biggest hurdle that you’ve faced in recent times owing to user adoption of SAP BI ERP? What are your plans to mitigate the barrier of user adoption?

ERP Software

Why invest in ERP System if already using QuickBooks?

This is probably one of the most tricky questions most small and mid-size businesses face at some point in time to use QuickBooks or invest in an ERP. This question may arise from the need if your organization is either stepping into new markets or experiencing exponential growth or facing some kind of complexity with the legacy software like Quickbooks.

To begin with, we need to understand that accounting and finance are the two important functions of any business. This is why; many organizations pick Quickbooks that looks after the accounting and finance needs of a business. But, are businesses only confined to accounting or managing financial transactions?

Certainly, No.

There is manufacturing, inventory, sales, planning, procurement, formulation, quality control (QC), regulatory compliance etc., to consider. And to manage all these functions, you need to have a robust and international-standard ERP in place. Quickbooks are incredibly good but ERP solutions are required to manage the entire business operations.

QuickBooks is essentially an accounting software, which allows businesses to manage invoices, pay bills, manage supplier bills and payments, purchase orders, generate different financial reports, and track all your finances on the go. A user-friendly system, QuickBooks helps businesses from the manual tasks to maintain tables and spreadsheets for accounting and financial tasks. So, all-in-all, Quickbooks remains a bookkeeping software to manage your accounting and financial tasks like a pro.

But, as mentioned earlier, managing financial transactions is not the sole purpose of a business. And, when we want to look at other aspects like formulation, R&D, regulatory compliance, QC, then QuickBooks software cannot handle all these areas of a business. This is where the need for ERP arises. A comprehensive and smart ERP can streamline all business processes and manage the different areas of business with greater precision and automate processes for better.

More benefits of using ERP over QuickBooks

A business typically faces an assortment of operational challenges. There’s a need to manage the ocean of data, deal with traceability and lot issues, automate batch sizing, manage recipe formulation, achieve accuracy in reporting, planning & scheduling, be GST compliant, and meet the diverse industry challenges head-on.  To effectively deal with these challenges, business users need advanced and next-gen ERP software like SAP Business One.

With intelligent and affordable ERP like SAP Business One, it becomes relatively easy to store, retrieve formula and manage every production cycle and gain key insights into your business. Whether you are in a Pharma, retail, manufacturing, healthcare, trading, education, logistics, or any other industry, ERP helps you to meet ongoing day-to-day challenges and automate processes for maximum profitability and business sustainability.

Recommended for you : Benefits of SAP Business One Add-Ons for different Industry Verticals

Still unsure whether to invest in an ERP or a bookkeeping software? You may ask one of the reliable ERP software partners in India. Before zeroing in ERP partner, check the level of partnership that it enjoys with that software. You may also dive deep and check their testimonials, references, success stories, and the number of ERP projects that they have carried out.

SAP Business one, GST, Good and Services TAX, SAP Business 1

Get GST-Ready with SAP Business One ERP

When having an ERP software, you will have to make sure that it is GST ready. Being GST ready helps your business in several ways which is associated with GST compliance, tax filing, reconciling financial transaction and multi-level calculations.

Let’s us quickly examine now as the possible areas that your business is in a dire need of GST-ready ERP.

  1. Your business has a complex tax structure. A complex tax structure kills your time and you need to avoid it as your business requires your undivided attention than all these calculations that can be easily automated.
  2. Multiple tax rates is one of the biggest hurdles that your business might be facing.
  3. You might be unaware of certain tax and legal formalities.
  4. Your business demands multiple compliance and rules.
  5. You need to have worldwide standard compliance which makes your business process quite complicated.

The much talked about GST implementation has now become a reality. GST software will bring simplicity in the way businesses operate by replacing existing indirect taxes such as Excise, Value Added Tax (VAT), Service Tax, etc. into one taxation system. However, for businesses to continue to function smoothly, their ERP software will have to be GST-ready.

Let’s quickly explore as how SAP Business One will help your business to be GST- ready and meet all your GST compliance needs.

Document Management made easier

Under the GST tax system, all the documents related to statutory compliances, calculations, tax filings, payments, numerous reconciliations should go in the system and need to be recorded. So, there comes the need of a robust and enterprise-level software that can help meet this challenge. SAP Business One can mitigate the need of having spreadsheets in place, and make document management relatively easier and breeze.

Compliance-Ready

Compliance reforms are expected to go intense under the GST reform. A smart and GST-ready software like SAP Business One can render complete transparency and give a comprehensive view of all compliance activities. Should you be needing convenience in filing statutory reports? You can also customize reports as per your unique business needs. Further, the filing of taxes will become a breeze with this international-standard software.

Data Security

Complete data security is the most important aspect in the digital driven world. Irrespective of where you store your data in the cloud, there may be a risk of data theft or any other negligence. Thus, investing in a GST ready and enterprise-ready software like SAP Business One is an intelligent choice to run your business safely and in compliance.

Business Processes Standardized

When you use disparate systems, there is a high probability of manual errors, high conflicts, and loss of information leading to discrepancies and risks. This makes year over year comparison really arduous. With a modern ERP system in place, all required applications are well integrated, your data is synchronized and the forecasting models become easier.

Today’s ERP or the software you own may not be able to respond to the needs of GST compliance requirements and can pose severe challenges for your organization. Hence, the need for bringing in a technology solution designed specifically for GST is what all you need to ensure that you are following GST norms.  Let us be your partner in this journey and navigate you to the right GST path.

mobile erp solution

How can businesses benefit from a mobile ERP solution?

Flexibility and freedom have certainly made life easier for all of us in multiple ways. Being a manager, you have to juggle multiple responsibilities and be a jack of all trades. In the business world, staying relevant is the name of the game. And being alert and informed as what your customers want is extremely important. With more and more people using their mobile device for everything from scanning information through shopping and everything in between, having any time and anywhere access becomes all more important.

With the changing dynamic in the workplace, mobile ERP has changed the way we create email campaigns, scan information and accomplish tasks in our daily lives. In fact, mobile has officially surpassed desktop viewing as a main way of scanning and gaining work-related activities and information.

In all likelihood, you’re using your phone to chat with co-workers, reading some valuable materials and so much more. So, if you need some immediate information on business operations and access business data from anywhere then this blog serves as a great piece of information.

Let’s explore some of the unique benefits and concepts of mobile ERP.

  • Need to work beyond working hours

If you are a business owner, you may probably know that typical office hour can never bound you. Your business can demand your attention anytime and anywhere.

  • When you’re on a vacation

Is your mind preoccupied with the thoughts of business proceedings even while you are far away with your friends and family?. With the mobile ERP by your side, you can scan information anytime and anywhere with perfect ease.

  • You need updates from some remote location

Imagine you are on a business trip and want to immediately check about the current stock levels and available raw materials in the warehouse. At such times, mobile ERP will appear as a blessing in disguise as it will uncover all relevant details in a jiffy.

  • Need real-time updates for different departments

Do you want real-time updates on sales figures while attending a boardroom meeting? You can scan information then and there and tell the all vital details to the management.

  • Need to outperform your competitors

Speed, efficiency and timely information are the basic necessities of any business. Sometimes smart ERP like SAP Business One is all what is needed to gain actionable information on hand at the time of making critical business decisions and outperforming the competitors.

  • When you want to step out of the legacy processes

The age-old ways of operations and manually task won’t work anymore. So, in this regard switching over to an automated system makes sense. On top of it, you can overcome loopholes and bottlenecks with a robust and enterprise-ready ERP.

  • When you want to foster collaboration between departments

Just like any other businessperson, you too aspire to see your sales team, finance team, production team collaborating more closely. With a smart ERP by side, it becomes increasingly easy to have an increased collaboration.

Mobile cloud ERP solution is changing the face of every possible industry at a fast pace, giving your organization a much–required freedom of operation. A mobile cloud ERP effortlessly manages the key information about your business like bills of materials, customer records, production, planning, order management etc. On top of it, you can access all information from anywhere and at any point in time and keep a bird’s eye view on the entire business from start to finish.

Those who have taken the lead, are reaping its benefits. What about you?

cloud erp for sme

The Top 8 Benefits of Migrating to Cloud ERP

Innovation is the key to moving faster and adapting to the new changing environment. The faster your organization innovates, the more the chances to meet your strategic business objectives. However, traditional ERP systems often prove cumbersome and rigid to keep up with the evolving needs of the business. That’s why Cloud ERP has been preferred by companies of all types and sizes. While Cloud ERP offers similar functionality that of on-premise ERP in terms of usage; it also offers various other benefits like cost savings, flexibility, scalability, security and performance.

This blog will give you a quick rundown of eight benefits of Cloud ERP.

1. Eliminate the need for extra application licenses
There’s no need to invest in extra application software licenses when you can have a robust ERP software in place. The cloud ERP solution mitigates the need for investing in additional hardware or data servers and licensing fees thus bringing down the cost substantially.

2. Automatic upgrades
Any good cloud ERP solution such as SAP Business One sends alert notifications of upcoming upgrades. These upgrades are usually auto-generated on the client’s server. Also, an experienced cloud vendor usually conducts these upgrades and backups almost during non-functional working hours, thus saving productive hours and keeping the system up-to-date and available whenever you need it.

3. Maximum uptime
A perfect Cloud ERP service provider assures you the least possible server downtime. This ensures less conflict and confusion while migrating it to the cloud.

4. Secure data
Data entered in the ERP software are safely stored in the cloud. It can further be recovered easily in the event of any mishappening or disaster. A cloud solution provider knows all the security protocols and ensures all the safety measures needed to protect the data. Alongside, employees have access to important information anywhere and any time they need.

5. Backup and recovery
Ask your cloud solution provider to make viable arrangements for disaster recovery. This way your valuable data is stored and you need not to have to worry about your data being lost.

6. Pay-as-you-go model
Cloud ERP solutions generally have the option of a pay-as-you-use model that can be tailored as per the specific customer’s needs. The implementation costs are considerably lower, thus reducing overall operational costs substantially. A true pay-as-you-use model based on the usage per hour appears to be attractive to the SMEs segment.

7. Scalability and Mobility
ERP provides exceptional flexibility and scalability. It also increases the number of licenses whenever required at anytime. Also, a good vendor allows the companies to upload and access data in real-time via the cloud from anywhere and anytime.

8. Rapid implementation
Typically, cloud-based systems take much less time to implement possibly less than an on-premise solution. Cloud-based connectivity meets the needs of almost every department in your organization. Any department can receive and share information from another department so that everyone remains on the same page and reports can be accessed by everyone.

The benefits mentioned above make Cloud ERP an integral part of small and medium-sized enterprises. So, which benefit appeals to you the most? Do share in the comments.

bill of materiala

What is BOM and how production bottlenecks can be avoided using SAP Business One?

The manufacturing world is in a complex landscape but this industry is the most important as any other industry. Whether it is manufacturing drugs, clothes, automobiles part or any other, we cannot understate its importance. Keeping the dynamic nature of this industry replete with head-on challenges of production, sales, quality, quantity & delivery, this industry has some amazing prospects to grow if all operations are automated.

This is an era of change and manufacturers need to be on the same page as of the digital transformation. One thing that hasn’t changed is the importance of the bill of materials (BOM) accuracy. Equally important is to have a system in place that ensures the accuracy of bills of materials.

But what exactly is a Bill of Materials (BOM)?

Commonly referred as product structure, or associated list, BOM is a comprehensive inventory of the raw materials, assemblies, sub-assemblies, intermediate assemblies, parts, components, sub-components, and the associated quantities of each needed to manufacture a product.

In general, for a company to produce a BOM report, they need to have the following particulars.

  • Parent Item
  • Component or Assembly
  • The quantity of the components required to construct the parent item
  • Scrap Factor/yields
  • Routing Operation

 

Why Automating BOM is Important

The problem with managing BOMs with spreadsheets or excels is that it becomes really difficult to keep a track of inventory and production lines. The result is a disconnected system that leads to production bottlenecks, miscommunication, confusion and inaccurate raw materials requirements.

How SAP Business One can help you manage and automate BOM?

Effortlessly manage bill of materials with best ERP for small business. Managing and maintaining any BOM can pose a different set of complexities and SAP B1 software can help you with better BOM management. The following benefits can be observed if you bring SAP Business One to manage your bills of materials.

a. Real-time access to inventory

One can have real-time access to inventories and gauge as what is in stock and what they will need to order.

b. Gives a complete revision control

With SAP B1, it is easy to create change and update the bill of materials. This gives a complete revision control while also rendering the ability to track changes. It also eliminates the errors that can occur if manual processes are involved.

c. On-time insights to inventory

With SAP Business One, the purchasing team will receive real-time inventory requests from BOM database instead of having to wait for individual spreadsheets to be distributed. Not only does this process reduce the possibility of conflicts, confusion but also save considerable time.

d. No delay in production

With BOM management at its place, manufacturing firm is prepared well in advance with its execution. This reduces the preparation time that manufacturing takes in an account and there is no delay in production side as everything is available on time. Further, it helps you to save your company time by expediting things which were earlier not possible with the traditional legacy system.

Conclusion

If you are in a manufacturing business you would want to make your life a little easier by investing in a robust ERP software such as SAP Business One.

erp for dairy

ERP Software for Dairy Management

The Indian milk producer’s federation has recognised the need for innovation and technology and have turned to SAP implementation partners in India for their support with organisational and accounting issues.

The ERP software provides the dairy industry to manage their milk production with innovative simulation, planning, balancing and controlling instruments. It enables you to co-ordinate the process right from milk procurement to processing of milk and its various products to finished products being produced at various stages and being distributed to the retailers and whole sellers.

Approach:

It was becoming difficult to record the data related to the dairy farmers and their submissions. There were organisational complications, lack of paying system, lack quality standards from different working practices. The SAP implementation partners India got involved with the problems and needs accompanied by the farmers and their experiences. After a complete analysis and findings appropriate SAP software and design of required application was brought into practice.

Production planning:

SAP has enabled dairy industry to set up flexible and integrated planning process. It has covered all important aspects of dairy business including fresh/white, cheese/yellow, raw material planning and drying.

It has increased its efficiency and helps prevent material loss along with flexible raw material and production planning in all manufacturing areas.

Plant operations:

The software has streamlined and optimized the dairy production process along with dairy plant operations which includes standardized reports and robust user interfaces. It has enables the plant to operate at its maximum efficiency.

It has made losses and disruptions transparent immediately through the controlling of the department of raw material, services and ingredients on daily basis.

Costing:

With the implementation of SAP, there has been a total control of the process cost. In addition a detailed and integrated financial controlling tool has been set up for the dairy costing. It also enables dairy specific variance analysis and financial forecast simulation.

SAP enables transparency into results, costs, targets and potentials for the whole dairy process.

Benefits:

The introduction of SAP in dairy management has brought many changes in their process.

  • It has brought transparency and improved the raw material utilisation.
  • The materials, labour and equipments are being utilised more efficiently and effectively.
  • It has reduced the cost and optimised the production process.

Conclusion:

Thus, from the above we can conclude that SAP implementation connects processes of the industry by integrating horizontal lines of the business with industry specific solutions.

affordable erp software

SMEs Affordable ERP is now within your reach

In the beginning, a pure startup mode will primarily invest in resources and assets that will directly impact the productivity and build the foundation of the business. For instance, if it’s a pharma manufacturer then the business owner would invest heavily in collecting the necessary items for making drugs, equipments, machines, and the team required to make the product.  Little attention is generally paid to the backend office and investing in a software that can also impact the business line in one ways or the another.

In the majority of cases, SMEs are happy with using spreadsheets and paper-based processes or file folders containing to save important information and do things manually just to save cost.  But are they making a viable call by making their work paper-intensive? Certainly not, there’s more great option that a SMEs can embrace to make it to the top. Rather than relying on spreadsheets and excel sheets, small and medium enterprises can rely on a robust, scalable and affordable ERP such as SAP Business One. This will facilitate these organizations with informed decision making driven more by gut feeling rather than data and hard facts.

Moreover, once an SME moves past the crucial and initial startup phase, neglecting to invest in ERP can create a huge impact which can not be ignored. Although, many SMEs believe a combination of spreadsheets and legacy applications will work. In such a scenario, they may also like to invest in Quickbooks as a cost-effective option for their concerns. But, it is to be noted that Quickbooks like an accounting software enables a business to manage your bills, carry out payroll, and may provide support for inventory but this software has also limited capabilities when it is compared with ERP.  So, growing businesses should rather be asking“ Can we afford not to bring in ERP?”

“The same software that you are using today, may not get you to the next stage of growth“

Although some of the accounting software may seem affordable and enticing to invest in, but they also come with hidden costs as well. While they also support the accounting function, what about all the other vital processes and functions that a business needs to support on a regular basis?

Adopting an ERP System

There isn’t a single way of knowing when the right time is to move to business automation solution.  However, the sure signs are the time when the challenges are hindering business performance and growth. Ultimately, if a growing business is spending more time in addressing inefficiencies then it makes sense to jump to a more efficient solution.

Today, investing in enterprise resource planning (ERP) solution has become more affordable than ever before. At the same time, ease-of-use feature functionality has gradually scaled up. Partnering with SAP consultants can help you reap the maximum benefits of ERP.

cloud erp for small business

Four Benefits of Cloud ERP and What Makes It Best for Small Businesses

When it’s time to select an ERP solution for your company, a key choice that you’ll have to make will be that of Cloud Based ERP or On Premise ERP. And since there’re a wide range of reliable solutions available for both and each of them has its own pros and cons, the choice won’t be an easy one. However, like most things in HR you can make get an answer by reflecting on your requirements. In this article we’re going to look at benefits offered by Cloud Based ERP and how they make it the best choice for any small business. Let’s begin:

#1. Affordability

The first and most obvious benefit of Cloud ERP solutions is that they cost a lot less in comparison to on premise solutions. Besides that, their costs also tend to be predictable and you also don’t need to spend anything on hardware to start using them.

#2. Stability and Security

Cloud ERP vendors also release regular updates to keep their solutions as stable, secure and up to date as possible. You don’t need to worry about those issues or hire someone else to do that for you, which again results in saving of time, attention and money.

As far as security is concerned, a reliable cloud ERP vendor (i.e. SAP Business One Cloud) will take care of your ERP solution better than you can because it’s serving many other customers as well.

#3. Quick Implementation

Cloud ERPs can also be implemented in a fraction of time required for installation of on premise ERPs. You can just sign up for an account, pay the price and get them ready for your company within a couple of minutes.

#4. Ease of Use     

With cloud ERPs there’s not a steep learning curve as well. If you’re a small business and you somehow manage to install an on premise ERP solution then the next challenge that you’ll have to tackle is that of learning to use it, which can consume significant amount of time. Professional Cloud ERPs usually tend to be a lot easier to use and also come with plenty of documentation to help you out.

Conclusion

When you’re a small business, each of these benefits can make a huge difference. You can’t afford to spend a lot of time and money on ERP, which should be spent on other more important aspects of business. Therefore, a cloud ERP is the certainly the best choice for any small business owner.

erp vendor partner

5 Tips to Help You Find the Right ERP Vendor-Partner

Enterprise Resource Planning software are no longer something out of the box. The increasing demand has led to rapid burgeoning of ERP vendors in India, but with so many ERP partners available, how would you know who is the right partner for you? Here are some tips to help you find the perfect ERP vendor to make your ERP implementation a success.

  1. Funnel out the options
    Set a budget and find vendors in that domain. Narrow down your choices to 2-3 vendors by conducting interviews and asking them if their ERP solution is the best ‘fit’ for your organization (a good vendor will give you the best explanation of the benefits and drawbacks of the system for an organization of the same size as yours).
  2. Check the Expertise level
    Ask the vendor if they have ever worked with the clients in the same industry or if they have ever serviced an organization of the same size. Every ERP can provide you the basic functions like customer management, accounting etc but, prior experience of the vendor can help him identify your needs properly, eventually adding more to the successful implementation of the software.
  3. Ask for a “Demo” Demo
    Every vendor is prepared to sell his service to you. Preparing a business script and demonstrating the product via PowerPoint slides is the least one will do to make you believe that they understand your needs. Well, that’s a NO-NO. Before falling for the deal, ask for a pilot testing also in your organization.
  4. Check if he sets up as near as possible to your office
    Getting a global vendor as your partner can be a great deal, but having a local vendor as your provider may help in the long run. Imagine, looking for an immediate tech help after service, a local vendor can come at your door in just few minutes instead of taking a plane to fly overseas to help you.
  5. Don’t look for the cheaper option but the best option
    Analyze all the hidden costs as well as the primary cost of the service and compare your funneled choices.  Some vendors may provide you the software at a lower cost but, the after sales services might not be of the expected level. So, get a good inspection done of the likely costs and choose the one with better and longer ERP service.

ERP system serves as the backbone of the planning system of your organization; benefiting the bottom line from improving the employee productivity to automating the overall business processes, ERP does it all. Needing an ERP system which transforms your business for good is not the only requirement but to find the right vendor partner to execute it is the matter of equal concern.

Do you have the right ERP partner? Find out!

Do you have the right ERP partner

Finding an ERP solution which meets your requirements is not enough. Having the right implementation partner is also very critical to the success of your project. Here are 4 signs that will help you determine if you have picked the right partner.

  1. A super Savior
    Your ERP vendor might be quite new in the ERP industry, but he knows almost everything about your industry and its niche requirements. He is able to answer your industry-specific queries immediately, and is always ready to help with innovative solutions.
  2. Coolest After Sale Service
    It’s been a long time since you implemented the solution, and still whenever you have any queries, the support center replies in no time. Your vendor understands your demands perfectly and always comes up with immediate help every time you need it.
  3. You still feel like the best customer
    The time has changed and you still feel like your vendor’s only priority. You still sense that one-on-one experience. You are helped with the best and quickest customer service for any on-site or off-site troubles. It’s when you realize that you’ve one of the finest ERP Partners.
  4. This ERP Solution never fails you
    The vendor understands you and has customized the solution to give you the best you deserve. It’s good to realize the green flag for the budding relationship with the ERP Partner who understands you as well as your business.

As businesses grow, technology needs also change. Having a partner on board who can help you scale the system, would save you a lot of time and money!

5 Tips to make the ERP Implementation a success…!

5 Tips to make the ERP Implementation a successThe job is only half done, after evaluating your ERP software vendor. Here are some tips to make the implementation of the software a success.

  1. Set your goals, then expectations
    Companies often lack proper objective and scope of their ERP development. Understanding the business requirements is the key to prepare a proper plan to implement the new ERP system. An action without a plan is not likely to yield better results, so it is always better to set goals and then plan the desired results from the new system. Being specific about the features, functions and business processes you want to roll out and about the ROI you wish to achieve will make it easier for you to find an ERP solution that suits you well!
  2. Test, ReTest and Test again
    Don’t forget to test the new system you are planning to invest in, because obviously, you don’t want yourself in a state where you are not able to understand basic functions of the system and regret your decision. Testing helps you avoid under/over customization of the software.
    A pilot testing can help you come up with real queries and will make you understand your requirements better.
  3. Ensure clean data and have a back-up
    Once you want to move your data from on-premise to cloud based ERP, the data not being ‘clean’ might become a nerve-wracking issue. It is nothing, but shows that your data is not of high quality or is not precise. Keeping high standards of data entry, like having correct information in the correct field will ensure a successful implementation of ERP. Even if the software claims high data security standards, it is necessary to keep a back-up for all the data.
  4. Make sure your IT department meets the business line
    Implementation of ERP system is going to affect your whole business, so it is necessary to have a robust IT department, who could rectify the issues which users may find thereafter. It’s more like having a well-trained ERP champion group. Having a top-down approach with the ERP will ensure a very smooth implementation.
  5. Strong business management
    When a business changes its work platform, especially from legacy on-premise to cloud based ERP solutions, the restructuring of the business process and an effective change management is a must. It is also necessary to train the employees about the changes after educating them about its benefits.

Having a smooth ERP implementation is the requirement. Keep these tips in mind and your business will rock the world.

3 MUST have Features in ERP for Effective Supply Chain Management

3 MUST have Features in ERP for Effective Supply Chain ManagementIf your ERP has these three features, your supply chain worries can RIP!

An enterprise resource planning (ERP) system simplifies supply chain management by taking away the cost, time and effort of integrating different departments. The modern day ERPs are well equipped to meet the changing demands of warehousing and logistics.

Here is our pick of three key features that ERPs for logistics must have:

1. Warehouse Management System (WMS) Functionality
A Warehouse Management system (WMS) provides flexible, automated support for processing all types of goods movements and managing inventory in a warehouse. It covers all the key logistics processes needed in a warehouse and enables you to manage large quantities and values of stocks placed at different locations. WMS allows you to map your entire warehouse complex to minutest details. It helps you maintain a real time record of the entire quantity in your warehouse and also helps you identify where exactly a particular item is placed.

2. Transportation Management System (TMS) Functionality
Using the latest technologies, a TMS helps you in consolidating orders and optimizing transportation spend. Through accurate forecast on shipment demands, it helps you plan your transportation better and also streamlines the entire fleet and logistics management. What’s more, you can keep a real time vigil on all your transportation modes, whether domestic or international.

3. Demand Planning & Forecasting
Demand planning is the key starting point for most of the supply chain processes. If your supply chain management ERP covers demand planning and forecasting, you can easily create a comprehensive forecast of market demand and plan your logistics accordingly. Just ensure that demand planning in your ERP covers manual planning, simulation, forecasting, and works on critical situations for all involved planners. It is a great benefit if there is a web interface for demand planning that can be shared with all internal and external partners in the planning process. This ensures that all involved partners agree on the defined parameters.

If you are looking at maximizing your ROI from IT investments, make sure that your ERP meets these three critical points. A single solution that covers your supply chain needs would help you reap immediate benefits in terms of real time, accurate data updates, clear forecasts and informed planning.

Cloud ERP Vs. On Premises ERP: Key Points to Consider

Cloud ERP Vs. On Premises ERPTo cloud or not, is a critical question which businesses face while considering an ERP. On one side is the scalability and flexibility offered by the cloud, and on the other side is complete ownership of on -premises. Here is a point by point comparison of cloud and on-premises ERP to help you decide better!

What’s the difference?

The basic difference between on premise ERP and cloud ERP is that an on premise ERP solution would typically be set up locally on your IT infra – all hardware and server components would be managed by your staff, locally. While in the cloud model, the infrastructure is offered as a service. All the required hardware and servers are managed by the vendor.

Cloud based ERP:

Ups Downs
Cost • Lower upfront cost

• No fixed asset investment in hardware or servers.

• Businesses may eventually end up spending more money depending on the lifecycle of the system and the number of users.
Security • Data security is completely controlled by the vendor. • Data security is in the hands of the vendor. While vendors pledge strict data security standards, some organizations might not have total peace of mind with this arrangement.
Customization • Customization is frequent and comparatively cheaper as the vendor takes care of all necessary updates and upgrades.

• Businesses can also decide what customizations they want to opt for.

• Less customizable in general
Implementation • Shorter implementation cycle • Since customization is limited, implementation cycle is also shorter.

 

On-Premises ERP

  Advantages Disadvantages
Cost • License driven one-time costs. • Heavy upfront investment for hardware and other required IT infrastructure.
Security • Business has the complete control over data security. • Businesses need to be well versed with all security protocols.
Customization • Can be customized to a large extent to match even very niche needs. • Customizations come at the cost of longer implementation cycles.
Implementation • Organization has more control over the implementation process • Implementation process can take significantly longer

ERP for Oil and Gas Companies: Key Points to Consider

ERP for Oil and Gas CompaniesVolatile global economies and ever increasing demands from the consumer segments have made it imperative for Oil and Gas companies to up the ante. Be it production, supply or finance, Oil and Gas companies need to integrate their processes to become fast and more efficient. In this background more and more companies are looking for enterprise technologies to improve their operations and reduce risks.

Here are some key features that you must consider while evaluating an Enterprise Resource Planning (ERP) software for Oil and Gas industry.

  • Monitoring of daily sales and consumption is terms of quantity and values.
  • Complete tools management (maintenance and tracking).
  • Monitoring of fuels as per different fuel station wise/ dispenser wise.
  • Daily input / output reconciliation
  • Bulk billing
  • Customer complaint management
  • DG set monitoring
  • Real time report processing

With the help of a robust ERP in place, you can achieve significant improvement in business outcomes like:

  • Reduce inventory tracking time from 4 man days to 1 hour per week.
  • Simplified credit and outstanding sales monitoring.
  • Quick, calculated decisions on time.
  • Overall reduction in administrative losses.