Category Archives: ERP

Four Benefits of Cloud ERP and What Makes It Best for Small Businesses

Four Benefits of Cloud ERP and What Makes It Best for Small BusinessesWhen it’s time to select an ERP solution for your company, a key choice that you’ll have to make will be that of Cloud Based ERP or On Premise ERP. And since there’re a wide range of reliable solutions available for both and each of them has its own pros and cons, the choice won’t be an easy one. However, like most things in HR you can make get an answer by reflecting on your requirements. In this article we’re going to look at benefits offered by Cloud Based ERP and how they make it the best choice for any small business. Let’s begin:

#1. Affordability

The first and most obvious benefit of Cloud ERP solutions is that they cost a lot less in comparison to on premise solutions. Besides that, their costs also tend to be predictable and you also don’t need to spend anything on hardware to start using them.

#2. Stability and Security

Cloud ERP vendors also release regular updates to keep their solutions as stable, secure and up to date as possible. You don’t need to worry about those issues or hire someone else to do that for you, which again results in saving of time, attention and money.

As far as security is concerned, a reliable cloud ERP vendor (i.e. SAP Business One Cloud) will take care of your ERP solution better than you can because it’s serving many other customers as well.

#3. Quick Implementation

Cloud ERPs can also be implemented in a fraction of time required for installation of on premise ERPs. You can just sign up for an account, pay the price and get them ready for your company within a couple of minutes.

#4. Ease of Use     

With cloud ERPs there’s not a steep learning curve as well. If you’re a small business and you somehow manage to install an on premise ERP solution then the next challenge that you’ll have to tackle is that of learning to use it, which can consume significant amount of time. Professional Cloud ERPs usually tend to be a lot easier to use and also come with plenty of documentation to help you out.

Conclusion

When you’re a small business, each of these benefits can make a huge difference. You can’t afford to spend a lot of time and money on ERP, which should be spent on other more important aspects of business. Therefore, a cloud ERP is the certainly the best choice for any small business owner.

5 Tips to Help You Find the Right ERP Vendor-Partner

5 Tips to Help You Find the Right ERP Vendor-PartnerEnterprise Resource Planning softwares are no longer something out of the box. The increasing demand has led to rapid burgeoning of ERP vendors in India, but with so many ERP partners available, how would you know who is the right partner for you? Here are some tips to help you find the perfect ERP vendor to make your ERP implementation a success.

  1. Funnel out the options.
    Set a budget and find vendors in that domain. Narrow down your choices to 2-3 vendors by conducting interviews and asking them if their ERP solution is the best ‘fit’ for your organization (a good vendor will give you the best explanation of the benefits and drawbacks of the system for an organization of the same size as yours).
  2. Check the Expertise level.
    Ask the vendor if they have ever worked with the clients in the same industry or if they have ever serviced an organization of the same size. Every ERP can provide you the basic functions like customer management, accounting etc but, prior experience of the vendor can help him identify your needs properly, eventually adding more to the successful implementation of the software.
  3. Ask for a “Demo” Demo.
    Every vendor is prepared to sell his service to you. Preparing a business script and demonstrating the product via PowerPoint slides is the least one will do to make you believe that they understand your needs. Well, that’s a NO-NO. Before falling for the deal, ask for a pilot testing also in your organization.
  4. Check if he sets up as near as possible to your office.
    Getting a global vendor as your partner can be a great deal, but having a local vendor as your provider may help in the long run. Imagine, looking for an immediate tech help after service, a local vendor can come at your door in just few minutes instead of taking a plane to fly overseas to help you.
  5. Don’t look for the cheaper option but the best option.
    Analyze all the hidden costs as well as the primary cost of the service and compare your funneled choices.  Some vendors may provide you the software at a lower cost but, the after sales services might not be of the expected level. So, get a good inspection done of the likely costs and choose the one with better and longer ERP software service.

ERP system serves as the backbone of the planning system of your organization; benefitting the bottom line from improving the employee productivity to automating the overall business processes, ERP does it all. Needing an ERP system which transforms your business for good is not the only requirement but to find the right vendor partner to execute it is the matter of equal concern.

Do you have the right ERP partner? Find out!

Do you have the right ERP partner

Finding an ERP solution which meets your requirements is not enough. Having the right implementation partner is also very critical to the success of your project. Here are 4 signs that will help you determine if you have picked the right partner.

  1. A super Savior
    Your ERP vendor might be quite new in the ERP industry, but he knows almost everything about your industry and its niche requirements. He is able to answer your industry-specific queries immediately, and is always ready to help with innovative solutions.
  2. Coolest After Sale Service
    It’s been a long time since you implemented the solution, and still whenever you have any queries, the support center replies in no time. Your vendor understands your demands perfectly and always comes up with immediate help every time you need it.
  3. You still feel like the best customer
    The time has changed and you still feel like your vendor’s only priority. You still sense that one-on-one experience. You are helped with the best and quickest customer service for any on-site or off-site troubles. It’s when you realize that you’ve one of the finest ERP Partners.
  4. This ERP Solution never fails you
    The vendor understands you and has customized the solution to give you the best you deserve. It’s good to realize the green flag for the budding relationship with the ERP Partner who understands you as well as your business.

As businesses grow, technology needs also change. Having a partner on board who can help you scale the system, would save you a lot of time and money!

5 Tips to make the ERP Implementation a success…!

5 Tips to make the ERP Implementation a successThe job is only half done, after evaluating your ERP software vendor. Here are some tips to make the implementation of the software a success.

  1. Set your goals, then expectations
    Companies often lack proper objective and scope of their ERP development. Understanding the business requirements is the key to prepare a proper plan to implement the new ERP system. An action without a plan is not likely to yield better results, so it is always better to set goals and then plan the desired results from the new system. Being specific about the features, functions and business processes you want to roll out and about the ROI you wish to achieve will make it easier for you to find an ERP solution that suits you well!
  2. Test, ReTest and Test again
    Don’t forget to test the new system you are planning to invest in, because obviously, you don’t want yourself in a state where you are not able to understand basic functions of the system and regret your decision. Testing helps you avoid under/over customization of the software.
    A pilot testing can help you come up with real queries and will make you understand your requirements better.
  3. Ensure clean data and have a back-up
    Once you want to move your data from on-premise to cloud based ERP, the data not being ‘clean’ might become a nerve-wracking issue. It is nothing, but shows that your data is not of high quality or is not precise. Keeping high standards of data entry, like having correct information in the correct field will ensure a successful implementation of ERP. Even if the software claims high data security standards, it is necessary to keep a back-up for all the data.
  4. Make sure your IT department meets the business line
    Implementation of ERP system is going to affect your whole business, so it is necessary to have a robust IT department, who could rectify the issues which users may find thereafter. It’s more like having a well-trained ERP champion group. Having a top-down approach with the ERP will ensure a very smooth implementation.
  5. Strong business management
    When a business changes its work platform, especially from legacy on-premise to cloud based ERP solutions, the restructuring of the business process and an effective change management is a must. It is also necessary to train the employees about the changes after educating them about its benefits.

Having a smooth ERP implementation is the requirement. Keep these tips in mind and your business will rock the world.

3 MUST have Features in ERP for Effective Supply Chain Management

3 MUST have Features in ERP for Effective Supply Chain ManagementIf your ERP has these three features, your supply chain worries can RIP!

An enterprise resource planning (ERP) system simplifies supply chain management by taking away the cost, time and effort of integrating different departments. The modern day ERPs are well equipped to meet the changing demands of warehousing and logistics.

Here is our pick of three key features that ERPs for logistics must have:

1. Warehouse Management System (WMS) Functionality
A Warehouse Management system (WMS) provides flexible, automated support for processing all types of goods movements and managing inventory in a warehouse. It covers all the key logistics processes needed in a warehouse and enables you to manage large quantities and values of stocks placed at different locations. WMS allows you to map your entire warehouse complex to minutest details. It helps you maintain a real time record of the entire quantity in your warehouse and also helps you identify where exactly a particular item is placed.

2. Transportation Management System (TMS) Functionality
Using the latest technologies, a TMS helps you in consolidating orders and optimizing transportation spend. Through accurate forecast on shipment demands, it helps you plan your transportation better and also streamlines the entire fleet and logistics management. What’s more, you can keep a real time vigil on all your transportation modes, whether domestic or international.

3. Demand Planning & Forecasting
Demand planning is the key starting point for most of the supply chain processes. If your supply chain management ERP covers demand planning and forecasting, you can easily create a comprehensive forecast of market demand and plan your logistics accordingly. Just ensure that demand planning in your ERP covers manual planning, simulation, forecasting, and works on critical situations for all involved planners. It is a great benefit if there is a web interface for demand planning that can be shared with all internal and external partners in the planning process. This ensures that all involved partners agree on the defined parameters.

If you are looking at maximizing your ROI from IT investments, make sure that your ERP meets these three critical points. A single solution that covers your supply chain needs would help you reap immediate benefits in terms of real time, accurate data updates, clear forecasts and informed planning.

Cloud ERP Vs. On Premises ERP: Key Points to Consider

Cloud ERP Vs. On Premises ERPTo cloud or not, is a critical question which businesses face while considering an ERP. On one side is the scalability and flexibility offered by the cloud, and on the other side is complete ownership of on -premises. Here is a point by point comparison of cloud and on-premises ERP to help you decide better!

What’s the difference?

The basic difference between on premise ERP and cloud ERP is that an on premise ERP solution would typically be set up locally on your IT infra – all hardware and server components would be managed by your staff, locally. While in the cloud model, the infrastructure is offered as a service. All the required hardware and servers are managed by the vendor.

Cloud based ERP:

Ups Downs
Cost • Lower upfront cost

• No fixed asset investment in hardware or servers.

• Businesses may eventually end up spending more money depending on the lifecycle of the system and the number of users.
Security • Data security is completely controlled by the vendor. • Data security is in the hands of the vendor. While vendors pledge strict data security standards, some organizations might not have total peace of mind with this arrangement.
Customization • Customization is frequent and comparatively cheaper as the vendor takes care of all necessary updates and upgrades.

• Businesses can also decide what customizations they want to opt for.

• Less customizable in general
Implementation • Shorter implementation cycle • Since customization is limited, implementation cycle is also shorter.

 

On-Premises ERP

  Advantages Disadvantages
Cost • License driven one-time costs. • Heavy upfront investment for hardware and other required IT infrastructure.
Security • Business has the complete control over data security. • Businesses need to be well versed with all security protocols.
Customization • Can be customized to a large extent to match even very niche needs. • Customizations come at the cost of longer implementation cycles.
Implementation • Organization has more control over the implementation process • Implementation process can take significantly longer

ERP for Oil and Gas Companies: Key Points to Consider

ERP for Oil and Gas CompaniesVolatile global economies and ever increasing demands from the consumer segments have made it imperative for Oil and Gas companies to up the ante. Be it production, supply or finance, Oil and Gas companies need to integrate their processes to become fast and more efficient. In this background more and more companies are looking for enterprise technologies to improve their operations and reduce risks.

Here are some key features that you must consider while evaluating an Enterprise Resource Planning (ERP) software for Oil and Gas industry.

  • Monitoring of daily sales and consumption is terms of quantity and values.
  • Complete tools management (maintenance and tracking).
  • Monitoring of fuels as per different fuel station wise/ dispenser wise.
  • Daily input / output reconciliation
  • Bulk billing
  • Customer complaint management
  • DG set monitoring
  • Real time report processing

With the help of a robust ERP in place, you can achieve significant improvement in business outcomes like:

  • Reduce inventory tracking time from 4 man days to 1 hour per week.
  • Simplified credit and outstanding sales monitoring.
  • Quick, calculated decisions on time.
  • Overall reduction in administrative losses.

3 Ps of ERP that Drive Your Business Growth

3 Ps of ERP that Drive Your Business GrowthExpanding businesses face newer challenges every day. As operations expand, it becomes more and more difficult to keep track of things. This results in delayed decisions, late deliveries, and eventually revenue loss.

Having an Enterprise Resource Planning (ERP) system in place ensures that your operational efficiency is in sync with your business growth. These three Ps of ERP are they key drivers of your business growth and stability:

Planning: Who wants to throw blind darts? Businesses today are smart and understand the importance of planning. An ERP gives you a holistic view of your complete business and a clear sense of what is working and what’s not. With this data, you can plan your business strategies in a more informed way.

Processes: Everything is well defined – how different departments talk to each other, what should they say, how, when – all of this is clearly set up in an ERP. Processes defined in the ERP ensure that all critical components of your business communicate effectively and there are no gaps. In case there is a process fault, the system sends auto alerts and keeps you updated about everything.

Progress: ERP defines all major transaction points of your operations, exactly how you need them. All you need to do is ensure that everyone follows the system to the T. Once the system is aligned with your business expansion goals, you can be assured of a steady, hassle free progress at all avenues.

If the business runs a robust ERP system, a LOT of its operational issues are taken care of. From accurate billings to real time inventory management, all critical components are addressed. This lays a string foundation for business excellence and growth, not just internally, but externally too.

How to Ensure Success of Your ERP Project?

ERP ImplementationMost of the ERP projects are an expensive affair. How would you ensure that they run successfully?

Given the cost, time and effort invested, it is imperative for a business to ensure that their ERP implementation project is successful. ERP software implementation usually carries a certain risk , therefore it is essential that businesses weigh and select all procedures extremely carefully. With our experience of SAP Business One implementations, we have identified the following critical factors that help ensure success of every ERP implementation.

Steps to Ensure Success of ERP Projects

Why is Cloud the New Found Love of SME CIOS?

Cloud the New Found Love of SME CIOSThe SME industry in India is an interesting case. It employs a major chunk of the total workforce in India (40%), yet its contribution to the Indian GDP is meagre (17%). While this clearly indicates the challenges that this industry faces, it is also an indication towards the huge potential that it holds.

As SMEs struggle with challenges like international competition, stringent regulations, unskilled workforce, broken supply chains and more, experts view technology as a key enabler. With programs like Make in India and Digital India getting active, it is now time that SMEs shed their inhibitions and embrace technology with an open heart.

Now, this leads to the question that which technology is good for SMEs? Given the versatility of this industry both in terms of locations, business nature and production methods, it is hard to find one system that would fit all.

According to a report released by NASSOCM in association with Frost & Sullivan, SMEs need solutions that enable operational efficiency and enhance productivity through technology. Automation of processes though cloud based ERP softwares like SAP, tools that provide real time insights and enable faster decision making  could help the SMEs in reducing costs and scale their business well.

Per the report, lower investment costs and easy to adapt systems are the key drivers behind increasing adoption of Cloud based or SaaS systems amongst the SMEs. With ERP applications such as SAP Business One now available on Cloud, it has become feasible for SMEs to integrate all business processes into one system, rather than using different independent systems.

It is not just the cost, but also the flexibility of cloud based solutions that is driving the adoption of cloud based solutions in SMEs. The CIOs do not have to worry about data storage and security. With even enterprise applications available on cloud, CIOs can now cut cost and complexities associated with conventional technology solutions.

To top this, the freedom that cloud solutions offer like anytime where access, collaboration, analytics and real time alerts is what makes them a hit amongst IT managers and other business stake holders. Unlike the earlier notion, this technology is easier to adapt and use. It simplifies processes and usage across the board and that’s what makes it a hit amongst the SME CIOs.